Controller

Full time
$90,000+
Locationlacounty Calendar02/09/2018   Full time $90,000+

Position Summary

 

The Controller leads all day-to-day finance operations, including responsibility over accounting, accounts receivable & payable, payroll, budgets, and grant and fundraising administration. The Controller ensures that correct systems and procedures are in place to support effective program implementation and conduct flawless audits. The position serves as the principal liaison to the external audit firm. The Controller works closely with the head of each department, not only to educate them regarding finance and accounting procedures, but to explore how the finance function can support program operations. The Controller will advise management regarding revenue enhancement and cost containment strategies. The Controller will prepare, analyze, and interpret periodic financial reports for management information and control. This position will also oversee the administrative and departmental budget preparation process and assist with budget presentations to Board committees and interested outside parties, such as donors, lenders, and equity partners.

 

West Hollywood Community Housing Corporation

 

West Hollywood Community Housing Corporation (WHCHC) is the managing general partner of 18 affordable housing partnerships. Books are maintained on an accrual basis according to GAAP. WHCHC and each partnership file annual federal and state tax returns. Audits are conducted on a calendar year basis for WHCHC and for all partnerships that have completed the real estate predevelopment and construction phase.

 

Some partnerships have limited partners who are equity (tax credit) investors in the partnership for a period of 15 years. At the end of the 15-year tax credit period, the equity partner exits the partnership and Metropolitan Housing Development Corporation (MHDC), a California non-profit, assumes the role of limited partner thereafter. Members of WHCHC’s Board of Directors only, volunteer and serve on the MHDC Board of Directors.

 

WHCHC is the minority partner in one corporation, Laurel Place West Hollywood, Inc., which owns and operates one apartment building.

 

Duties and Responsibilities

 

Core duties and responsibilities include the following:

 

Finance & Accounting

  • Provides financial reports in a timely and accurate manner to management, lenders, foundations, grantors, and to the Corporation’s audit and tax preparation firm.
  • Serves as liaison between bankers and bank account signatories.
  • Maintains all company operating, savings & investment bank accounts including deposits, disbursements, and reconciliations.
  • Records and oversees deposits of all checks received by the Corporation and affiliated in-house companies.
  • Processes all accounts payable payments and oversees distribution.
  • Monitors daily cash balances in all bank accounts.
  • Oversees and reconciles WHCHC’s corporate credit card account. Reviews employee spending and receipts, posts expenditures to general ledger.
  • Coordinates financial planning with management, and budget planning with the Director of Asset & Property Management and third party property management firms.
  • Prepares the annual departmental operating budget every October and presents it to the Board of Directors Operations Committee for approval.
  • Monitors and analyzes quarterly operating results against budget and presents findings bi-monthly to management and committees of the Board of Directors.
  • Evaluates existing insurance coverage with the Director of Asset & Property Management to make sure that there is adequate protection against property losses and potential liabilities.
  • Ensures compliance and timely financial reporting to equity partners, local, state, and federal investors.
  • Prepares and files IRS 1099 and 1096 forms.
  • Coordinates debt financing and timely debt service payments to lenders.
  • Accumulates job cost data for all predevelopment projects in progress, issues payments for all approved invoices; and assembles and submits reimbursement requests to lenders
  • Reviews predevelopment and construction budget updates with the Project Manager.
  • In consultation with the Director of Resident Services, prepares and submits the annual HOPWA contract budget.
  • Prepares and submits monthly HCIDLA/HOPWA cash request requisition.
  • Participates in the annual audits of the HCIDLA/HOPWA program, and ADP’s workers compensation insurance policy.
  • Grants – Track and report to all parties involved
  • 5-Year Excel operating cash flow projection – create, update, and report to the President/CEO and to the Operations Committee of the Board of Directors.
  • Performs after-the-fact bookkeeping based on reports received monthly from third party property management companies. Reconciles companies’ books to monthly reports to ensure accuracy. Notifies property management copies of errors in their reports, requesting correction.
  • Coordinates annual audits with the WHCHC’s audit firm(s) and prepares all schedules and documentation requested by auditors.
  • Acts as liaison between third party property management companies and audit firm(s).
  • Upon completion and receipt of the audited financial statements, ensures that all related parties receive a copy of the audit every year.
  • Implements procedural improvements based upon audit recommendations.
  • Upon receipt of WHCHC’s audited consolidated financial statements, presents and reviews the statements with the Board of Directors annually.
  • Distributes annual consolidated audit to the Office Systems Manager to upload to WHCHC’s web site.
  • Upon receipt of the draft copy of the annual IRS 990 form, presents and reviews the form with WHCHC’s Board of Directors and then asks that a motion be made to accept the 990 form as presented, and for the Board to instruct the President/CEO to file the 990 form in a timely manner.
  • Ensures that all equity partners receive a copy of the filed tax returns.
  • Distributes annual 990 form to the Office Systems Manager to upload to WHCHC’s web site.
  • Maintains and updates Financial & Accounting policies and procedure manual on an as-needed basis.
  • Oversees daily backup of all accounting data files and keeps copies on and off-site.

 

 

Human Resources

  • Works with Human Resources personnel to prepare, record, and distribute semi-monthly payrolls.
  • Maintain and update schedule of accrued vacation and sick time for all employees.
  • Oversees accurate and timely reporting and payment of federal and state tax deposits by payroll service firm, and prepares online 403(b) deposits to WHCHC’s Vanguard retirement account.
  • Oversees accurate, timely reporting and payment of workers compensation insurance coverage by payroll service firm.
  • Assists the President/CEO with the annual review of employee salaries, cost of living and merit increases, and employee benefits such as health, dental, life, vision insurance, employer 403(b) match.

 

 

Knowledge, abilities, and skills

 

Essential Qualifications

 

Experience: Certified Public Accountant or BA/BS/Master’s Degree in Finance or Accounting, extensive full-charge bookkeeping experience, and five to ten years senior-level finance or accounting experience. Experience in real estate development and affordable housing is required.

 

Skills:  

  • Must be proficient with Microsoft operating systems, Word, Excel, Outlook, and Sage 50 Accounting.
  • Excellent verbal and written communications skills, detail oriented, organized, and have a professional and proactive attitude when dealing with co-workers, partners, and the public.
  • Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; and works well in group problem solving situations.
  • Assesses own strengths and weaknesses; pursues training and development opportunities; and strives to continuously strengthen knowledge and skills.
  • Demonstrates excellent group presentation skills and participation in meetings.
Email your resume and cover letter to: barbarak@whchc.org Please include Controller Position in the subject line.