Project Coordinator-Asset Management

Full time
$23.71-$29.84
Locationlacounty Calendar01/09/2021   Full time $23.71-$29.84

POSITION: Project Coordinator – Asset Management

DIVISION: Administration- Asset Management

LOCATION: North Hollywood, CA

SALARY: $23.71 - $29.84

SUMMARY OF THE ORGANIZATION
LA Family Housing is a leader in homeless services and affordable housing development in Los Angeles. We believe that everyone deserves the dignity of a home and we are invested in innovative solutions to ensure their long-term stability. With 37 years of experience, we know what works to end homelessness in people’s lives: an individualized approach that combines housing options with supportive services. Our commitment to best practice impacts 11,000+ people each year, and our community-based approach allows us to influence how homelessness is addressed in Los Angeles and nationwide. Our growing portfolio of 26+ properties enables vulnerable groups access to permanent homes, and our services help them overcome their barriers to overall well-being.

We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. From presenting at national conferences to facilitating service collaboration among providers in other regions, we equip our industry to effectively respond to homelessness and ultimately move more people home, together. Join the fight to end homelessness and make a difference in people’s lives at LA Family Housing!


SUMMARY OF RESPONSIBILITIES

The Project Coordinator- Asset Management works directly with the Asset Manager- Special Projects on capital projects in the LA Family Housing (LAFH) portfolio of Interim and Permanent Housing. This position will be involved in real estate inspections, managing multiple capital projections in our agency’s portfolio, vendor management, preventative maintenance scheduling, furniture purchasing and other items necessary for the health of an established and growing real estate portfolio.

SPECIFIC DUTIES

• Vendor Management – bid acquisition, vendor selection, quality control, project completion
• Establish and maintain cooperative working relationships with a variety of entities, internal departments, third party developers and property managers, consultants and related public agencies
• Travel to various job sites to check on project progress or to meet vendors
• Inspection of properties/units periodically to make sure they are being maintained to agency standards
• Report on construction projects and manage information on project progress
• Provide research on new vendors, contractors and additional items as requested
• Maintain preventative maintenance schedules
• Responsible for the purchase of furniture for various office locations
• Responsible for studies, data collection and analysis, which may consist of the following, but are not limited to, moderately complex statistical data and financial analysis; preparing subsequent narrative analysis for management
• Resolve and/or escalate property issues to correct department in a timely manner
• Additional tasks, projects and responsibilities as assigned by supervisor

ACCOUNTABILITY AND REVIEW

Position reports to: Director of Asset Management

Performance review: Annual

DIRECT REPORTS

Number of employees receiving work direction: Zero (0)

Position titles reporting to position: Zero (0)

MINIMUM QUALIFICATIONS

KNOWLEDGE AND SKILLS:
• Communicate effectively both orally and in writing
• Proficient in Microsoft Office Suite
• Ability to coordinate and perform a variety of complex administrative and management duties at a time
• Ability to interface professionally with individuals throughout various departments
• Problem solver, critical thinker
• Excellent organizational skills and high level of attention to detail
• Building Management System experience is a plus
• Knowledge of real estate inspection methodologies
• Maintain and execute confidential information according to HIPPA standards
• Obtain and maintain CPR/First Aid certification
• Ability to pass post offer Tuberculosis (TB) clearances
• Travel is a regular duty for this position and is required 20 % of the time
• Must have and maintain a valid California Driver’s License and insurance in good standing
• Ability to work a 9/80 work schedule

EDUCATION AND EXPERIENCE:
• Bachelor’s Degree in Finance, Construction Management or related field required
• Two to Three (2-3) years of experience in construction management


EMPLOYMENT CLASSIFICATION

FLSA STATUS: Non-Exempt

PAYROLL STATUS: Hourly

WORK SCHEDULE: Full-Time

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations Employee is required to:

Walk and climb stairs; Handle, finger, grasp and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Drive personal vehicle in and around Los Angeles County; Be able to enter various buildings that may require climbing stairs. Be subjected to outside environmental conditions. Use a personal and/or laptop computer, copy, postage and fax machines. Complete all required forms in personal writing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require an accommodation, please make sure to inform the Human Resources Department by the first week of employment. If an accommodation is not required at the time of employment, but is later required, you must inform the Human Resources Department of the need for accommodation at the time it is needed.


BENEFITS
Health, Dental, Vision, Basic Life/AD&D, Voluntary Life/AD&D, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Supplemental Plans - AFLAC, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Outings, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 12 Observed Holidays.

EQUAL EMPLOYMENT OPPORTUNITY
LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

FAIR CHANCE INITIATIVE
LAFH is in compliance with the Fair Chance Initiative for hiring and will consider qualified applicants with criminal histories.

Apply At: https://recruiting2.ultipro.com/LAF1000LAFH/JobBoard/8b8cc347-791f-4658-95c5-793552a3bd2e/Opportunity/OpportunityDetail?opportunityId=9ccaf73d-a1a9-4db4-a934-382fc36c8bb7

https://recruiting2.ultipro.com/LAF1000LAFH/JobBoard/8b8cc347-791f-4658-95c5-793552a3bd2e/Opportunity/OpportunityDetail?opportunityId=9ccaf73d-a1a9-4db4-a934-382fc36c8bb7