Asst. Real Estate Project Development Admin.

Full time
up to $90,667.20
Locationsan-diego Calendar06/30/2020   Full time up to $90,667.20

Salary: $74,5050.60 - $90,667.20 annually

Type: Regular full time, fully benefitted

Application Deadline: July 14, 2020

Class Characteristics:

Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility and frequent contact with the public.

Examples of Essential Job Functions:

  • Manages and administers the implementation of environmental review requirements, including review of all board reports for California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance.
  • Prepares appropriate documentation for environmental reviews; obtains environmental approval for housing projects; files, organizes, and maintains environmental review records; may assist with reviewing other department’s projects for environmental compliance.
  • Reviews construction plans for legal and regulatory compliance; provides "Plan Check" comments and conditions to the City; reviews program applications and drafts regulatory and other legal documents.
  • Serves as a liaison to employees, the public, private organizations, other government agencies, community groups, and other organizations to provide information and assistance regarding housing programs; receives and responds to questions and complaints; reviews problems and implements corrective actions.
  • Oversees and administers the Multifamily Housing Bond Program; collects annual user fees; handles termination and release of regulatory agreements, IRS audits, and arbitrage rebate compliance as needed; prepares bond program reports and updates.
  • Participates in project management related duties for the application of bond issuance or other funding; manages the bond issuance process including the review of Notice of Fund Availability, bond inducement applications, and pro formas; prepares board reports and presents recommendations to the Commission and Housing Authority.
  • Reviews and submits applications on behalf of developers to the California Debt Limit Allocation Committee (CDLAC); reviews draft legal and other regulatory documents; works with developers and finance teams to close financing and issue bonds; assists the Director, Housing Finance Loan Programs with constructions draws; attends on-site draw meetings.
  • Performs various administrative duties including overseeing and participating in the development of consultant requests for proposals for professional services; assists with other procurement related functions; participates in selecting, managing, and administering contracts after selection; processes purchase orders for new contracts, task orders, and invoices; maintains related records and files.
  • Maintains the department’s projects database; responds to internal and external requests for data on various rental housing programs; develops and maintains monthly reports on department metrics.
  • Acts as a liaison for the implementation of IT related projects for the department including updating databases and creating dashboards and other standardized reports for management.
  • Performs other duties as assigned.

Qualifications:

Knowledge of:

  • Advanced principles and practices of Federal, State, and local housing programs.
  • Principles, practices, and procedures of funding sources and grant funds disbursement.
  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Research, statistical, analytical, and reporting methods, techniques, and procedures.
  • Environmental quality policies, acts, requirements, and compliance documentation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Recent and on-going developments, current literature, and sources of information related to the assigned programs.
  • Record-keeping principles and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the Commission in contacts with government agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Commission staff.

Ability to:

  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Effectively represent the Commission in meetings with government agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
  • Establish and maintain a variety of filing, record-keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education & Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in economics, finance, urban planning, or a related field, and three (3) years of progressively responsible project management experience.

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