Administrative Assistant

Full time
$20-$24/hr
Locationlacounty Calendar08/20/2019   Full time $20-$24/hr

Women Organizing Resources, Knowledge & Services (WORKS) is a Los Angeles based nonprofit corporation with a mission to develop quality affordable housing and innovative services for individuals and families of modest means, including those who are most in need.   WORKS’ Administrative Assistant is responsible for performing a variety of administrative and clerical tasks.  Duties include, but are not limited to providing support to WORKS managers and employees, assisting with daily office needs and managing our company’s general administrative activities to ensure the efficient and smooth day-to-day operation of our office.

 Duties and tasks include:                                                                  

  • Assist with the creation and maintenance of an organized, well-functioning office
  • Ensure functionality and maintenance of office equipment, including computers, printers, copiers, scanners, fax machines, phones and router
  • Assist with research, reports, applications and/or other tasks under the supervision of senior staff
  • Copy, scan, download, and print a range of reports, data, applications, etc.
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan and/or coordinate meetings and take detailed minutes
  • Write and distribute email, correspondences, letters, faxes and forms
  • Maintain various filing systems
  • With direction, update and maintain office policies, procedures, reports, and/or forms
  • Order office supplies and research new deals and suppliers
  • Order/purchase items relating to project development and/or asset management, as directed
  • Update and maintain contact lists
  • Prepare staff expense reports
  • Provide general support to visitors
  • Coordinate office related meals
  • Run office related errands from time to time including the post office, Fedex, etc
  • Assist in maintaining a clean working environment (in participation with all WORKS employees)
  • Provide assistance with activities related to asset management, lease up, or development of WORKS real estate developments
  • Provide assistance with community engagement; enriched services and/or supportive service activities to WORKS residents or the community at-large
  • Provide additional duties as needed and directed

Qualifications and Educational Requirements: 

  • Knowledge of the structure and content of the English language, including meaning and spelling of words, rules of composition and grammar
  • Proven experience as an administrative assistant, secretary or equivalent position along with at least a High School degree
  • Knowledge of office management and clerical systems and procedures
  • Working knowledge of office equipment, such as phone systems, copiers and printers
  • Proficiency with MS Office Suite software, and ability to type at least 30 words per minute
  • Excellent time management and organizational skills
  • Ability to prioritize and multitask work as necessary
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Hold a valid California Driver’s License with a clean driving record, auto insurance, and have the ability to drive personal vehicle for office related duties from time to time
  • Ability to work in an “open office” environment
  • Ability to lift and carry boxes, supplies and/or furniture up to 30 lbs
  • Ability to climb a step ladder

 Preferred Skills

  • Spanish speaker a plus
  • Knowledge of nonprofit organization and legal structures a plus

 

Please email a cover letter and resume to Jacquie Yount at jacquie@worksusa.org